Attendance Supervisor (Chinese Speaking)
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Key Responsibilities
1. Attendance Policy & Process Management
Develop, maintain, and improve attendance policies, procedures, and standard operating procedures (SOPs).
Manage attendance, overtime, leave, absenteeism, shift schedules, and working-hour records in compliance with Vietnamese labor laws and company policies.
Standardize attendance practices across departments and resolve attendance-related issues.
2. Attendance Data & Monthly Closing
Oversee attendance data collection, verification, exception handling, and monthly closing.
Ensure timely approval of attendance records, overtime, and attendance adjustments by relevant departments.
Coordinate with the Payroll team to ensure accurate data handover and resolve discrepancies.
Monitor attendance exceptions, including missed clock-ins, working-hour discrepancies, and unauthorized overtime.
3. Attendance System & Reporting
Manage attendance systems, time clocks, access-control devices, and related system interfaces.
Coordinate system integration with HRIS, shift scheduling, and payroll systems.
Prepare reports and dashboards to monitor attendance rates, absenteeism, overtime, and irregularities.
4. Compliance & Internal Control
Establish data verification, approval, and access-control mechanisms to ensure attendance data accuracy and integrity.
Support internal and external audits and labor inspections.
Identify compliance risks, including attendance fraud, unauthorized data changes, and overtime violations, and implement corrective actions.
5. Team Management & Continuous Improvement
Manage daily team operations, task allocation, performance evaluation, and staff training.
Develop backup plans and handover procedures to ensure business continuity.
Collaborate with Production, HR, Payroll, IT, and Finance to resolve attendance-related issues.
Leverage Excel, Power Query, HRIS, and other tools to improve efficiency, reduce manual work, and minimize errors.
College diploma or Bachelor's degree in Human Resources, Business Administration, Finance, or a related field.
Experience in attendance management, working-hour administration, shift scheduling, or HR operations in a manufacturing environment.
Experience managing attendance operations in a large-scale factory is an advantage.
Proficient in Excel and familiar with attendance management systems and HRIS.
Good knowledge of Vietnamese labor regulations related to working hours, overtime, and leave.
Strong team management, analytical, problem-solving, and cross-functional communication skills.
Fluent in Chinese for workplace communication.
Thưởng
13th monthly salary, Performance Bonus
Healthcare Plan and Insurance package
Professional FDI working environment
- Giới tính: Không yêu cầu
- Độ tuổi: Không giới hạn tuổi
- Thời gian làm việc: Thoả thuận
- Lương: Cạnh tranh
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