Administration Leader (Urgent - Working in Haiphong)URGENT

• Manage and oversee all company transportation services, including employee shuttle buses, official vehicles, vehicles for foreign experts, and overtime (OT) transportation services.

• Plan, coordinate, and optimize vehicle allocation and transportation schedules to meet business and operational requirements.

• Ensure transportation services are safe, reliable, cost-effective, and on time, while maintaining a high level of service quality.

• Manage vehicle operations, including vehicle availability, maintenance schedules, fuel consumption, usage records, and related documentation.

• Coordinate with drivers, transport vendors, and relevant departments to ensure smooth daily transportation operations and promptly resolve transportation issues.

• Monitor transportation costs, manage service contracts, evaluate vendor performance, and identify opportunities to improve operational efficiency and cost control.

• Ensure all vehicles, drivers, and transportation services comply with company policies, traffic laws, and applicable safety regulations.

• Coordinate with relevant departments, the corporate headquarters, and other business units to implement administrative activities and support operational requirements as needed.

• Prepare regular reports on transportation operations, vehicle utilization, service costs, and performance, and implement continuous improvement initiatives.

• Education: Bachelor's degree in Business Administration, Transportation Management, Logistics, or a related field.

• Experience: 3–5 years of experience in administration, transportation management, or fleet operations, preferably in a large-scale manufacturing company.

• Transportation Management: Proven experience in managing and coordinating various transportation services, including employee shuttle buses, official vehicles, vehicles for foreign experts, and overtime (OT) transportation.

• Team Leadership: Strong leadership and team management skills, with the ability to supervise drivers, coordinate daily operations, and ensure service quality.

• Fleet Operations: Good understanding of vehicle scheduling, allocation, maintenance coordination, fuel consumption monitoring, vehicle utilization, and transportation safety management.

• Vendor Management: Experience in managing transportation service providers, negotiating service terms, monitoring service quality, and evaluating vendor performance.

• Cost Control: Ability to monitor transportation budgets, analyze operating costs, and implement cost-saving initiatives without compromising safety or service quality.

• Problem-Solving: Strong organizational, planning, and problem-solving skills, with the ability to handle urgent transportation requests and unexpected operational issues.

• Compliance: Knowledge of traffic regulations, vehicle-related legal requirements, and occupational health and safety standards applicable to transportation operations.

• Communication: Good communication and coordination skills to work effectively with internal departments, external service providers, drivers, and foreign experts.

• Computer Skills: Proficiency in Microsoft Office, particularly Excel, for preparing reports, tracking vehicle utilization, and monitoring transportation costs.

• Language: Basic to intermediate English communication skills; the ability to communicate with foreign experts is an advantage.

• Personal Attributes: Responsible, proactive, service-oriented, detail-oriented, and capable of working under pressure in a fast-paced manufacturing environment.

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