Admin Assistant (6-month Contract)

About the Role

We are looking for a proactive and detail-oriented Admin Assistant to support the smooth

day-to-day operation of our office.

This is a hands-on, on-site support role covering office administration, basic HR, expense administration, employee support, and event/logistics coordination. The Admin Assistant will work closely with the Office Manager and gain practical experience in a professional, international working environment.

Key Responsibilities

1. Office Administration & Operations

●​ Welcome and assist employees, guests, and visitors professionally.

●​ Support daily in-office administration and workplace organization.

●​ Assist with ordering and monitoring office supplies, food & beverages, and other office

necessities.

●​ Coordinate with service providers, vendors as instructed by the Office Manager.

●​ Assist with following up on office maintenance and repairs.

●​ Help ensure the office remains clean, organized, and well-equipped.

●​ Receive and send mail and courier items as required.

2. Finance & Expense Administration

●​ Assist with collecting, organizing, and maintaining hard-copy documents such as

invoices, receipts, and supporting documents on-site at the office.

●​ Assist with entering office-related expenses into the expense tracking sheet.

3. HR & Employee Administrative Support

●​ Support recruitment administration, including interview preparation and on-site

arrangements, as well as candidate communication when required.

●​ Assist with preparing onboarding materials and ensuring workstations are ready for new

employees.

●​ Assist with maintaining relevant employee administrative documents and records.

4. Events, Meetings & Logistics

●​ Assist in organizing team activities and internal events.

●​ Support meeting and board-visit logistics, including restaurant bookings, catering,

materials, room setup, and participant coordination.

5. Other Administrative Support

●​ Handle ad-hoc administrative tasks as assigned.

●​ Maintain confidentiality when handling company, employee, and financial information.

- 6 months to 1 year of previous internship or work experience in administration, office operations, or a similar area is preferred.- Fresh graduates with relevant internship experience are also welcome to apply.- Bachelor’s degree in Business Administration, HR or a related field- Good command of English and Vietnamese, both written and spoken- Proficient in MS Office, particularly Excel, Word, and PowerPoint.- Good organizational and time-management skills.- Strong attention to detail and accuracy.- Able to handle documents, records, and routine administrative tasks carefully.- Good communication and interpersonal skills.- Proactive, responsible, reliable, and willing to learn.- Willing to take on hands-on, on-site administrative tasks when required.

Hands-on experience in office administration and business operations.

Exposure to HR, Finance, Office Operations, and Event Management.

Opportunity to develop practical administrative, coordination, and communication skills.

International and professional working environment.