Procurement & Sourcing Manager

Role Purpose

The Procurement & Sourcing Manager is responsible for securing reliable, cost-effective, and quality-approved materials and services required for manufacturing operations.

This role goes beyond day-to-day purchasing. The manager is expected to develop supplier strategy, negotiate competitive terms, monitor market prices, reduce procurement risks, and ensure that raw materials are available on time to support production, sales commitments, and company profitability.

Key Responsibilities

1. Strategic Sourcing

●     Develop and manage the company’s supplier base for key raw materials, packaging components, spare parts, consumables, and services.

●     Identify, evaluate, and qualify new suppliers locally and internationally.

●     Build alternative supplier options for critical materials to reduce supply risk.

●     Maintain an approved supplier list in coordination with QA, Production, Finance, and Supply Chain.

●     Conduct supplier benchmarking for price, quality, delivery, payment terms, and service reliability.

2. Raw Material Procurement

●     Manage sourcing and procurement of key manufacturing materials such as films, resin, foil, ink, adhesive, solvent, additives, cylinders, packaging materials, and other production inputs.

●     Ensure materials are purchased according to approved specifications, quality standards, and production requirements.

●     Coordinate closely with Planning, Warehouse, QA, and Production to avoid material shortages, overstocking, and production delays.

●     Monitor minimum stock levels, reorder points, lead times, and delivery schedules.

3. Price Negotiation & Cost Control

●     Negotiate prices, payment terms, delivery terms, rebates, and supply agreements with suppliers.

●     Track commodity and raw material market movements, including resin, film, foil, solvent, and other relevant cost drivers.

●     Recommend price adjustment mechanisms for volatile raw materials.

●     Support Sales and Management with updated material cost information for quotation and pricing decisions.

●     Identify cost-saving opportunities without compromising quality or supply continuity.

4. Purchase Execution Oversight

●     Supervise the purchasing team in preparing purchase orders, confirming prices, checking approvals, and following up deliveries.

●     Ensure all purchases follow approved policies, budgets, supplier terms, and internal approval limits.

●     Review urgent purchases and control unnecessary emergency buying.

●     Ensure all purchase documents are complete and properly recorded in the ERP system.

5. Supplier Performance Management

●     Monitor supplier performance on quality, delivery, price stability, responsiveness, and documentation accuracy.

●     Coordinate with QA on supplier non-conformities, rejected materials, corrective actions, and supplier audits.

●     Maintain supplier scorecards and recommend supplier improvement, suspension, or replacement when necessary.

●     Build long-term relationships with strategic suppliers while maintaining commercial discipline.

6. Risk Management

●     Identify supply risks related to price volatility, logistics disruption, supplier dependency, geopolitical issues, import constraints, and quality problems.

●     Maintain backup sourcing plans for critical raw materials.

●     Coordinate with Finance on payment terms, credit limits, LC requirements, and cash flow impact.

●     Support management in procurement planning during shortages, price surges, or urgent customer requirements.

7. ERP, Reporting & Compliance

●     Ensure purchasing activities are accurately recorded in Odoo or the company ERP system.

●     Prepare regular procurement reports covering open POs, savings, price movements, supplier performance, delivery delays, and material risks.

●     Maintain proper documentation including quotations, purchase orders, contracts, delivery documents, COA, MSDS, import documents, and supplier agreements.

●     Ensure compliance with company policies, audit requirements, food safety standards, Halal/FSSC requirements, and customer-specific requirements where applicable.

Key Performance Indicators

Material availability

No production stoppage due to procurement failure

Purchase price variance

Actual purchase price vs approved/market benchmark

Cost savings

Negotiated savings, rebates, alternative sourcing gains

Supplier OTIF

Supplier on-time and in-full delivery performance

Supplier quality

Rejection rate, NCR frequency, corrective action closure

Inventory control

Avoidance of overstock, slow-moving, and urgent purchases

PO accuracy

Correct item, price, quantity, terms, and delivery schedule

Lead time reliability

Actual delivery vs committed lead time

Payment term improvement

Better supplier credit and cash flow support

ERP discipline

Complete and accurate purchasing records

●     Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, Industrial Management, or related field.

●     Minimum 5 years of procurement, sourcing, or purchasing experience, preferably in manufacturing.

●     Experience in flexible packaging, plastics, film, resin, printing, FMCG packaging, or related industries is an advantage.

●     Strong negotiation, supplier management, and cost analysis skills.

●     Good understanding of import purchasing, logistics, payment terms, and supplier contracts.

●     Proficient in ERP systems, Excel, and purchasing reports.

●     Able to communicate effectively with suppliers, internal departments, and management.

●     English and Chinese fluency is required.

Required Competencies

●     Strong commercial judgment

●     Negotiation discipline

●     Cost-conscious mindset

●     Supplier development ability

●     High integrity and transparency

●     Detail-oriented execution

●     Cross-functional coordination

●     Strong follow-up discipline

●     Data-driven decision-making

●     Ability to handle pressure during shortages or urgent production needs

Preferred Industry Knowledge

The candidate should ideally understand or be able to quickly learn:

●     Flexible packaging raw materials

●     BOPP, PET, CPP, PE, VMPET, aluminum foil

●     Resin and film price movements

●     Ink, adhesive, solvent, and cylinder procurement

●     Import lead times and documentation

●     Supplier quality approval process

●     Food packaging compliance requirements

●     Material planning and inventory control

Authority

The Procurement & Sourcing Manager may be authorized to:

●     Recommend new suppliers for approval

●     Negotiate commercial terms with suppliers

●     Review and approve purchase orders within assigned limits

●     Escalate supplier performance issues

●     Recommend supplier suspension or replacement

●     Propose cost-saving initiatives

●     Coordinate with Finance on payment and credit terms

Final supplier approval, major contracts, and purchases above authority limits remain subject to Management approval.

In short: buy smart, buy early, buy right — and never let Production discover the problem first.

Ngành nghề: Thu mua / Vật tư, Sản xuất / Vận hành sản xuất, In ấn / Xuất bản

Kinh nghiệm: 5 Năm

Cấp bậc: Quản lý

Hình thức: Nhân viên chính thức

Địa điểm: Bình Dương