Procurement Officer

Position Summary: The Procurement Officer supports the Procurement Supervisor in overseeing the club’s procurement activities, ensuring efficient and cost-effective acquisition of goods and services. This role involves handling procurement requests, managing supplier relationships, and ensuring compliance with company policies and procedures. The ideal candidate will have strong negotiation skills, a solid understanding of supply chain management, and experience in the gaming or hospitality industry.Key Responsibilities:• Handle procurement requests from various departments, ensuring adherence to the club’s Procurement Policy and Procedures.• Assist in establishing product specifications with relevant department heads.• Conduct supplier interviews, gather information, specifications, and quotations, and handle subsequent correspondence.• Select suppliers based on cost, ability to meet product specifications, efficiency, and quality of operations.• Maintain and update the supplier database, arranging for preferred supplier agreements for regularly demanded supplies and services.• Establish and maintain strong relationships with international and local suppliers, manufacturers, and distributors.• Source new vendors for better quality inventory and negotiate better prices.• Manage performance and contracts of suppliers.• Assist in the development and implementation of procurement strategies that optimize the supply chain.• Collaborate with the finance, legal, and operations departments to ensure a cohesive approach to procurement and supply chain management.• Conduct risk management for supply contracts and agreements.• Ensure all logistics, procurement, and distribution of supplies for the club's needs.• Assist in the end-to-end process of importing goods, ensuring compliance with regulations.• Prepare and submit periodic procurement and inventory reports.• Maintain accurate records and files for all procurement transactions.• Assist in establishing and maintaining an asset and inventory registry.• Participate in budget preparation and monitor budgetary allocations for procurement items.• Ensure compliance with all procurement activities supporting gaming laws and regulations.• Collaborate with colleagues to encourage proactive health and safety behaviors and implement health and safety initiatives.• Perform other reasonable duties assigned by the direct manager.

Requirement

• Bachelor’s degree in Law, Business Administration, Supply Chain Management, International Trade, or a related field.

• Experienced in a procurement role is a plus, preferably in the gaming or hospitality industry.• Experienced in drafting official letters and administrative documents for submission to government authorities.

• Strong understanding of supply chain management, international trade, and customs regulations.

• Proven negotiation skills with the ability to secure advantageous terms.

• Familiarity with legal requirements and procedures related to procurement.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and procurement software.

• Excellent communication and presentation skills.

• Ability to build and maintain strong relationships with suppliers and internal stakeholders.

• Strong analytical skills to assess supplier performance and procurement metrics.

• High level of integrity and professionalism, with a commitment to ethical procurement practices.

• Ability to adapt to changing regulatory environments and manage supply chain challenges effectively.

• Proactive and self-motivated, with a continuous improvement mindset.

• Fluency in English is required; proficiency in other languages is an advantage.

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