General Affairs Staff

We are seeking a General Affairs Staff to provide administrative and operational support to the General Director, coordinate expatriate-related services, and ensure the smooth execution of General Affairs activities across the organization.

Executive Support to the General Director

• Assist the General Director with daily administrative and operational tasks.

• Provide English-Vietnamese interpretation and translation support when required.

• Perform other duties and assignments as directed by the General Director.

General Affairs Administration

• Maintain office housekeeping standards, including meeting rooms and common areas.

• Coordinate and manage documents requiring the General Director’s signature and company stamp.

• Monitor leave schedules of drivers and cooks to ensure proper transportation arrangements and smooth operation of the expatriate canteen.

• Arrange and manage food and beverage services for expatriates, meetings, and visitor receptions.

Expatriate Transportation Coordination

• Liaise with vehicle rental suppliers and monitor the status of expatriate transportation services.

• Obtain and compare quotations for expatriate vehicle rental services.

• Handle external administrative tasks and errands related to expatriate support.

• Arrange vehicles and drivers based on expatriate transportation requirements.

Work Permit Administration and Expatriate Expense Management

• Maintain and safeguard original work permit documents at the office.

• Scan, upload, and maintain work permit records in the General Affairs filing system; track expiration dates and update the GA Manager accordingly.

• Process payments related to expatriate requirements and manage related expenses, including mobile phone services, data plans, Temporary Residence Cards (TRC), work permits, visas, and other administrative costs.

Expatriate Canteen Support

• Collect, review, and organize expatriate canteen invoices.

• Monitor and coordinate canteen operations and food service providers.

• Review daily meal plans and coordinate menu adjustments according to changes in expatriate headcount.

Travel Arrangements and Reception Support

• Arrange air tickets, hotel accommodations, airport fast-track services, and other travel requirements for expatriates and employees.

• Provide backup support for receptionist duties, including handling incoming calls and directing inquiries appropriately.

Requirements

• Good understanding of General Affairs and administrative operations.

• Good command of English, both written and spoken.

• Strong communication, coordination, and interpersonal skills.

• Good negotiation and stakeholder management skills.

• Ability to work independently, prioritize tasks, and perform effectively under pressure.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Education & Working Experience

• Bachelor's degree or College diploma in English, Business Administration, Economics, Human Resources, or related fields.

• Minimum 1 year of experience in General Affairs, Administration, Executive Assistant, or related positions.

• Experience supporting expatriates, managing travel arrangements, work permits, visas, and administrative services is an advantage.

• Strong analytical, organizational, and problem-solving skills.

• Detail-oriented, proactive, and service-minded with a strong sense of responsibility.

• Self-motivated, willing to take on challenges, and committed to continuous personal and professional development.

Ngành nghề: Hành chính / Thư ký, Nhân sự, Biên phiên dịch

Kinh nghiệm: 1 Năm

Cấp bậc: Nhân viên

Hình thức: Nhân viên chính thức

Địa điểm: Đồng Nai