[AEON Hai Phong] - Human Resources Division Leader

(1) Primary Objective:

Perform daily administrative tasks for Store’s smooth HR operations in term of recruitment, HR management & Reports, SAP system, discipline, employee relation and performance management, Rules and Regulations

(2) Roles and responsibilities:

1. Recruitment activity (40%):

Develop and Execute Recruiting Process and Plans

- Ensure all vacancies are filled with the suitable candidates within the targeted time.

- Act as a member of recruitment interview panel.

- Obtain and assess reference checks of the candidates.

- Maintain recruitment database of qualified or potential candidates for current and future needs.

- Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.

- Develop and improve the recruitment processes to be more innovative and cost effective.

- Advise hiring managers on recruitment matters.

- Control recruitment expenses within the budget.

- Conduct exit interview and analyse the reasons of resignation.

- Plan, prepare and hold job fair to attract candidates.

- Participate in Branding activities.

Coordinate and Implement University/College/Vocational School for Recruiting Initiatives

- Coordinate with universities, events in relation to targeted hires.

- Running Management Trainee program to attract the most potential candidates.

2. HR management & Reports (20%):

- Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly

- Identify and reduce unnecessary tasks to increase staff productivity.

- Regularly train and motivate subordinates in daily works.

- Identify potential staff for succession planning purposes.

- Build and promote teamwork spirit.

- Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work,….

- Manage all information of employees, make sure employees’ data correctly.

- Check information and provide report when necessary.

- Be in charge of headcount and turnover rate report

- Employees weekly report

- Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)

3. Employee Relation & Performance (20%):

- Manage, co-oporate, support discipling process

- Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review

- Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.

- Participate in the implementation of on-going improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.

- Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.

- Support all gather performance evaluation document & analyses its result

- Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement

- Planning & organize Company event (Best Employee, Best Practice, Long Service...)

- Support Employee Engagement survey & co-ordinate with other Department for action plan

4. Rules and Regulations (10%):

- Follow all working procedures, the company’s policies, rules and regulations.

- Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.

- Advise Line Managers some work relating to HR’s issue

- Update HR related regulations and laws of Vietnam.

5. Other duties (10%):

- Support other departments as necessary.

- Raise all issues that store having and propose solution for improvement

- Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager

• University/ College degree

• Be able to work 6 days/week & on Public holidays.

• Minimum 04 years of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience.

• 01 year at supervisor role is a plus.

• Good knowledge of HR related regulations and laws of Vietnam.

• Computer literate (Word, Excel, Power point).

• Good communication and problem solving skill and leader skill

• Strong verbal and creative written communication skills

• Self-disciplined with ability to work independently.

• Good command of English (verbal and written) is a plus.

• Customer focused.

• Have ability to relocate to other Stores as per Company’s assignment is a plus.

Ngành nghề: Hành chính / Thư ký, Nhân sự

Kinh nghiệm: 4 Năm

Cấp bậc: Trưởng nhóm / Giám sát

Hình thức: Nhân viên chính thức

Địa điểm: Hải Phòng